Microsoft Word is the most common word processing program for people and organizations all over the world. Just about every digitally-created document is made with Microsoft Word.
We all may use this software from time to time, but professionals may need it weekly or even daily. And while we all think we may be Microsoft Word experts, so few people truly take advantage of all of its time-saving features. Here are some powerful tips to become Microsoft Word Experts
Use Sections to Improve Presentation
Often, a document is split into various parts, and each part may have its own formatting requirements. Sections are a great tool for increasing readability by breaking up a page properly. However, they also have another useful function – they make formatting simpler.
By splitting a page into sections, we gain formatting options for each. This makes it easier to create a diverse and eye-catching document while also saving a user time. Microsoft training centered around Word will usually demonstrate the versatility of this function.
Use Styles for Consistent Documents
Consistency is something businesses strive for in many ways. From uniform headers across all emails to normalized formatting for weekly reports, styles can be used to create consistency in an organization. Many different styles are available, each offering something a bit different from the others. We can find styles for any type of professional document ranging from charts to memos.
To use styles just open the styles pane. In most variations of Word (Mac or PC) this is located on the home toolbar.
Create a Style for Any Need
You can even create custom styles. Organizations like to brand all of their documents, keeping consistency across all styles and formats. Create your own styles and select your own colors, fonts and formats. Once in the styles pane or window, select “New Style” to get started.
Choose the Right View
While Microsoft Word’s page interface is easily recognizable, not everyone is aware that users can see a document from the view that is best for the document. Word offers several interfaces including webpage and notes.
When content is being written for a webpage, users can remove page breaks to view it in a web format. This allows users to better see how the content you are creating will look in a web browser window, and how much scrolling a user will have to do to finish consuming it.
When using Word to take notes, speed is of the essence. The notes view lets the user quickly take and format notes that are easier to read again later.
When we think of copying and pasting information, we usually picture entire sentences, paragraphs, or pages. The spike cut and paste command allows users to pull content from different points within a document and paste these pieces of content together. Though a bit situational, this is a very useful skill to have when one is editing and revising documents at their place of business.
To use Spike Copy/Paste, select the text and Ctrl + F3 on a PC and command+fn+F3 on Mac. This will cut the selected text and add it to the spike. Then paste with Ctrl+V or command+V and all of the selections will be stitched together.
Search Documents with the Navigation Pane
Searching documents can be a lengthy process, and can slow the creation of documents down. With Word’s navigation pane, you can quickly move between pages, sections or even paragraphs. This simple function can help users save time by ensuring they can always retrieve information, make changes, and find important data with just a few keystrokes.
Using Keyboard Shortcuts for Added Convenience
We can use keyboard shortcuts to save valuable time and to easily correct mistakes. An action can be undone by pressing Ctrl+Z, and can be redone with Ctrl+Y. Other shortcuts like Ctrl+A can allow users to selection all the content in a document. Microsoft training can help users master these commands, allowing them to increase their efficiency when it comes to using Word.
There are countless shortcuts, and no one ever uses them all, but there is surely a handful that will save you time. Here’s a comprehensive list of all of the Microsoft Word shortcuts.
Mastering Word for a Business
Microsoft Word is the type of software which fits well in nearly all professional settings. Getting skilled with this program requires one to put the time in and get quality training. If you want to improve your skills or want to improve the skills of your entire professional team, Microsoft Office and Word training can help maximize the time spent creating Word documents.
“I’m a lifelong resident of the Kansas City. For the past 30 years I’ve worked in the Automotive Technology field. It began after I received my Associates Degree in Applied Sciences after attending Longview Community College on scholarship. For 15 years I worked as a Mechanic’s helper, Shop Technician and Field Mechanic, and for the other 15 years, I was a Maintenance Supervisor. In these roles I’ve learned valuable life skills which include being able to work with a diverse group of people, leadership, managing teams, and working well under pressure. Read More
CompTIA has created a vendor neutral IT certification roadmap that will be useful to all IT Pros.
Whether you’re just starting out or are a seasoned professional in information security, storage and data, training, software development, hardware services, infrastructure, web and mobile or IT management and strategy, this roadmap will show you the certification route that’s best.Read More
Of course IT training programs are critical for IT professionals to keep up on their skills and the latest technology. But technology is becoming more and more critical to the jobs of most professionals these days. IT training is no longer just for the IT department. IT training and certification is a valuable resource that can help not only IT professionals, but also a wide variety of employees across all of your company’s departments.Read More
Technology changes with astonishing speed, which makes keeping an IT department up with all those changes one of the biggest challenges a company will face today. How can we know that the people on our teams have experience that is not only up to the right standards, but also up to date? Simple: you keep your employees trained with an ongoing IT certification program.
IT certifications are a great way to ensure every member of your IT team has the base knowledge necessary to do their job effectively, but most certifications need regular renewals. Here’s how to keep your certifications up-to-date.Read More
Career Program Alumni On the Move
The following alumni have recently changed jobs … find them on LinkedIn and congratulate them! Or, if you’re looking to make a change yourself, send them a message to see if there are any other open positions at their new company.
No matter the industry, IT professionals are always looking to improve their business’ technology infrastructure and increase their individual abilities. But in any business, it’s important to have a full understanding of the benefits and costs of a certification, especially when there are so many different technology certifications available.
This is no different when evaluating whether or not to invest the time and money to pursue Cisco networking certification. Here are the costs and benefits of becoming a Cisco Certified Network Associate or CCNA.Read More
Digital technologies are changing the face of business. As organizations rapidly embracing digital technologies such as cloud, mobile, big data and IOT, the context of digital forensics is more relevant than before. The growing number of cybercrimes has changed the role of forensics from DNA to Digital.
According to the market research report published by IndustryARC, by 2020, the digital forensics market will reach 4.8 billion USD. IndustryARC also predicts that the maximum use of digital forensics is from the federal sector and this will grow from $1,097.2 million in 2015 to $2,060.5 million by 2020. The major drivers for this are increasing threats from cybercrime and terrorist attacks. Foote Partners, which tracks information technology (IT) jobs across all skill levels, projects the global demand for cyber security talent to rise to six million by 2019, with an expected shortfall of 1.5 million professionals.Read More
POST WRITTEN BY: Jeffrey Ton for Forbes
(Link to original article at the end of the piece.)
It’s no secret that data security is essential to our modern, technology-driven marketplace. With the internet of things and artificial intelligence growing commonplace, the expectations for continued innovation and constant availability are stronger than ever. I don’t know about you, but when I log into Netflix, I expect to watch movies without interruption. Yet I would be pretty upset if Netflix delivered this streaming at the cost of my privacy.Read More
“I am a Fort Hays State University alumnus, where I graduated with a degree in Communications with a Theatre emphasis, and a minor in Business Administration. While in school, I was in the customer service industry where I learned to balance my work/school life, communicate with customers, and provide them with detailed answers. After school I began working for Read More